DAGSI SCHOLARSHIP PROGRAM
The DAGSI scholarship program provides support to graduate students in engineering and computer science, with the objectives of strengthening the educational programs at the DAGSI partner institutions and benefiting local and regional industry by developing talented, highly skilled candidates for the engineering workforce. A significant percentage of the awards is earmarked for students with industry experience who study and conduct research in technologies critical to the southwest Ohio economy. The scholarships are funded by the state of Ohio, under the Ohio Board of Regents.
For Fall Term 2004, 213 full-tuition, new and renewing scholarships have been awarded.
Two general types of scholarships are available: 1. Competitive Tuition Scholarships, and 2. Program Enhancement Scholarships.
1. COMPETITIVE TUITION SCHOLARSHIPS
Full tuition, renewable scholarships are available for full or part time graduate study in any program offered by the engineering and computer science schools at the DAGSI partners. Scholarships are awarded once a year, on or around April 1, for the following academic year, beginning with the Fall Term. Each applicant is evaluated on academic performance and, if relevant, on workplace performance.
Top candidates for full-time doctoral study are eligible for assistantships in addition to tuition. DAGSI assistantships for the 2004-2005 academic year will be $18,000. At the Deans' discretion, the highest ranked applicants may be offered additional funding through faculty research grants. The maximum assistantship award will be $25,000.
DAGSI scholarships are one-year awards. They will be renewed for any student in good standing at his or her Home Institution, with the support of the advisor, chair, and Dean, according to the following schedule:
Tuition Only Scholarships:
Masters program, full or part time: one renewal = two years' support
Ph.D. program, full or part time: one renewal = two years' support
Assistantships with Tuition Scholarships:
Two renewals = three years' support
No application is required for renewal. Administrative staff at DAGSI and the Home Institution will process the paperwork, beginning in February of each year. Students are notified of their renewal status by March 1.
Under special circumstances, scholarships may be extended beyond these terms (see below).
A student who has held a DAGSI M.S. tuition scholarship may apply for a Ph.D. tuition or tuition plus assistantship scholarship. DAGSI rules on how long each type of scholarship may be held will apply.
A student who has held a DAGSI Ph.D. tuition scholarship may apply for a tuition plus assistantship scholarship. However, the total support he or she may receive from DAGSI toward the Ph.D. is over a maximum of four years. For example, if a student has a tuition scholarship for two years and then applies for and is awarded an assistantship, that assistantship will last for one year and will not be renewed. The student may apply once for a one-year assistantship extension. If granted, the extension would bring the student to a total of four years of DAGSI Ph.D. support.
Note that the availability of scholarship awards and renewals is contingent upon continued support from the state of Ohio.
Continuity of Enrollment While on DAGSI Tuition Scholarships
DAGSI scholarships are funded by the state of Ohio. We have a responsibility to ensure that the students we support maintain acceptable academic records and make good progress toward completion of their degrees. Therefore, the DAGSI Executive Committee has instituted the following policy.
DAGSI expects students receiving scholarship support to be enrolled full- or part-time every term, with the exception of summer term for tuition-only scholarship students. Full-time Ph.D. students with assistantships are expected to enroll year-round.
A DAGSI scholarship student may take one fall, winter, or spring term off while under DAGSI support. The student must notify DAGSI in advance, in writing (by letter or email), that he/she is taking a term off.
DAGSI awards are one-year, renewable awards. DAGSI will not defer the scholarship for any student taking a term off. Any student who has taken one or more terms off must file an extension application by March 15 if he or she seeks support to replace the time taken off, with no guarantee that support will be granted. For an extension request, DAGSI will look closely at the justification for taking time off. On the extension form, the student should clearly indicate how much time was taken off and when, explain the reason, and include any other justification for requesting an extension.
Beginning with Spring Term 2003 (Summer Term 2003 for University of Dayton students), if a student takes more than one fall, winter, or spring term off without having petitioned and been granted a deferral (see below), DAGSI support will be stopped immediately. For support to continue, the student must reapply for a DAGSI scholarship in the next round, and the application will be considered along with the new applications. There is no guarantee of a re-award.Under certain circumstances, a student may take more than one term off without loss of support. Such circumstances might include a death in the family, a medical issue, or job-related issues (for part-time students in particular). Other extenuating circumstances may apply. Any student faced with a situation requiring more than one term off should contact the Dean of Engineering at his or her Home Institution and initiate a petition requesting a deferral of the DAGSI scholarship. The Dean and the DAGSI Director will consider these petitions on a case-by-case basis.
How to Apply for a DAGSI Competitive Tuition Scholarship
1. Select your desired Home Institution, the degree you expect to pursue (MS or Ph.D., full or part time), and your intended field of study (e.g., electrical engineering).
Click here for contacts and courses at DAGSI partner schools.
2. Apply and be admitted to the Graduate Engineering School at your Home Institution. DAGSI will not award scholarships to applicants who have not been admitted or received "Conditional Upon Graduation" admittance to their Home Institution. Your application to graduate school is SEPARATE FROM, and should not be mailed with, the DAGSI competitive scholarship application. Please note that the application process and deadline for admission varies with each school. Follow the process established by your Home Institution.
If you have chosen to apply for any DAGSI Ph.D. scholarship, you must be admitted to the Ph.D. Graduate Program by March 15.
If you have chosen to apply for any DAGSI Master's Degree scholarship, you must be admitted to the Master's Degree Graduate Program by March 15.
3. Print the DAGSI competitive scholarship application and complete it as instructed on the form. Assemble your supporting documents and attach them to the completed form.
4. Mail your application package DIRECTLY to the Dean of Engineering at your selected Home Institution. Addresses are provided on the form. Your application must be received by the due date (usually March 15; see Program Schedule) to be considered in the next scholarship round, for classes beginning Fall Term.
Competitive Scholarship Application Form
Competitive Scholarship Program Schedule
Extending a DAGSI Competitive Scholarship
Extension of an award beyond the term limits outlined above may be possible under special circumstances. Any continuing student seeking funding beyond two years (tuition only) or three years (assistantship with tuition) must apply for a one-year extension during the annual competitive scholarship round. There is no guarantee of extended support. Tuition only scholarships may be extended up to two times, for a maximum total of four years of DAGSI support. Assistantship with tuition scholarships may be extended once, for a fourth year of DAGSI support. Academic performance, the justification for continued support, and the student's ranking among all scholarship applicants that year will determine whether or not an extension will be granted. Extension applications will be reviewed by the Deans of Engineering at DAGSI's partner schools and the DAGSI Director.
Note that all extension applications require the endorsement of a student's faculty advisor. In the case of an assistantship extension, the student and advisor must demonstrate that attempts were made to identify alternate funding and explain why those attempts were unsuccessful.
A major consideration in extension decisions will be a student's status as part-time or full-time. For a part-time student, excellent justification for extending DAGSI support beyond two years is having a strong academic record and making good progress through his/her part-time program. DAGSI does not wish to penalize part-time students with this policy.
Any exceptions to the policy will be handled by petition through the Dean of Engineering at your Home Institution.
Separate applications are available for scholarship extensions. Do not use the Competitive Scholarship Application Form.
Application for extension of a Tuition Only Scholarship
Application for extension of an Assistantship with Tuition Scholarship
Competitive Scholarship Program Schedule
Print the DAGSI Application for Extension form required for your scholarship and complete it as instructed. Assemble any supporting documents and attach them to the form. Submit the application package DIRECTLY to the Dean of Engineering at your Home Institution. The application must be received by the due date (usually March 15; see program schedule) to be considered for an extension beginning the following Fall Term.
PART TIME PH.D. STUDENTS
DAGSI recognizes that part time Ph.D. students, who are working while attending school, face special challenges in completing their dissertation research. A special provision is being made for part time Ph.D. students who have completed coursework, passed qualifying exams, and been admitted to Ph.D. candidacy.
Please see the Dean of Engineering at your Home Institution if you are eligible and interested in pursuing this option.
2. PROGRAM ENHANCEMENT SCHOLARSHIPS
Full tuition scholarships are available for up to two courses per term taken by a student outside his or her Home Institution. These scholarships are intended to extend the benefit of the DAGSI partnership to students outside the full tuition program, enabling them to enrich their studies by taking classes at any member school.
Scholarships are available for courses that strengthen a student's program and/or are unavailable at the Home Institution. The scholarships are available only to degree-seeking graduate engineering students at one of the DAGSI partner institutions. Eligibility requirements are simply that the student is in good standing at his or her Home Institution. The course (s) must be approved by the student's faculty advisor and subsequently by the Dean of the school of engineering at the student's Home Institution. Awards are made on a first come/first serve basis until DAGSI funds allocated to each school for Program Enhancement are exhausted.
The process is initiated by the student using the Program Enhancement Application Form (below) prior to class registration, in consultation with the faculty advisor. The student must also fill out a DAGSI Cross Registration Form, available on-line or from the Registrar's Office at the Home Institution. The advisor, in turn, consults with the Dean of Engineering. The Dean will make the final decision, taking into consideration the overall goals of DAGSI, the availability of the desired course, the faculty advisor's recommendation, the student's justification, and the availability of funding.
Program Enhancement Scholarships are course-specific. If a student wants to drop an already-approved course and sign up for a different one, he or she must fill out a DAGSI Drop Form and reapply for a scholarship through the faculty advisor and Dean. Continuity of funding in this situation is not guaranteed.
Program Enhancement Application Form
USE OF TUITION SCHOLARSHIP FUNDS
Please note the following guidelines and criteria for the use of DAGSI tuition scholarship funds, taken from DAGSI Operating Procedure OP-08. These apply both to competitive tuition scholarships and program enhancement scholarships.
DAGSI scholarship funds are for tuition only, paid at the current rate per credit hour set by the school offering the course (s). DAGSI does not cover additional fees and charges, such as registration fees, course drop-out fees, graduate application and graduation fees, charges for copies of transcripts, computer usage fees, or other miscellaneous items. Payment of such charges is the responsibility of the DAGSI student.
DAGSI defines a full time graduate student as one who takes eight (8) or more credit hours of course work within the approved program of study and research. A DAGSI Ph.D. student who has received full tuition plus assistantship must remain a full time student. Other DAGSI students may change their full/part time status from one term to another with no scholarship penalty.
DAGSI will not pay for audited courses, which do not generate credits toward the degree sought.
DAGSI will not pay tuition for a course taken outside the partner schools of engineering and computer science, unless such course is critical to the student's approved program of study and research. Any petition must be signed off by the faculty advisor and approved by the department head and the Dean of Engineering at the Home Institution.
DAGSI will not pay for a remedial or undergraduate course, unless such course is critical to the student's approved program of study and research. Any petition must be signed off by the faculty advisor and approved by the department head and the Dean of Engineering at the Home Institution.
DAGSI will neither pay the school nor reimburse a student for any dropped course charges. Issues involving dropped courses are strictly between the student and the school and are governed by the written policy of the school. Under such policy, the student may be liable for payment.
Click here for DAGSI operating procedures on competitive and program enhancement scholarships.
Questions? Call us directly at (937) 781-4001, e-mail to , fax us at (937) 781-4005, or write to the Dayton Area Graduate Studies Institute, 3155 Research Blvd. Ste. 205, Kettering OH 45420.
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